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Revamp Your Cleaning Business! When & How To Upgrade Your Cleaning Tools & Equipment

Hey there, cleaners! It’s time to talk about giving your cleaning service a major boost. In the fast-paced world of cleaning, staying on top of your game isn’t just about the elbow grease; it’s also about when and how you spruce up your toolkit.

Deciding to revamp isn’t just about splurging on shiny new gadgets—it’s about smart timing, savvy budgeting, and a keen eye for the coolest innovations.

So, if you’re itching to step up your cleaning game, you’re in the right place! Let’s dive into this all-you-need-to-know guide about upgrading your cleaning tools and equipment. Here’s what we’ve got lined up for you:

  • The Moment I Knew My Cleaning Business Needed a Makeover
  • Dont Be Ashamed
  • Signs It May Be Time For A Change
  • Assessing Your Current Set-Up
  • Researching Changes
  • Researching New Tools & Techniques
  • Exploring Eco-friendly Sustainable Products
  • Compare Costs & Benefits of Different Tools 
  • Budgeting & Planning
  • Implementing Changes &
  • Monitoring & Evaluating Results 

But First, A Little History …

One day I was cleaning one of my client’s homes. I was just finishing up, and as always, she came out to greet me and wish me farewell as I finished mopping her wood floor. Next, I pulled my microfiber pad off of my mop and placed it inside my soiled laundry bag. 

As I was gathering up my equipment to head out, I noticed my client just glaring at the bottom of my mop. 

What happened upon pulling the microfiber mop pad off, was the velcro strip that attached the microfiber pad to the mop had peeled off along with the microfiber pad. It was just a long black strip of Velcro dangling from the bottom of the mop. 

To add fuel to the fire. The velcro still had adhesive stuck to the back, which was picking up all the hair, dust, and lent I was scooping up. In other words, it was a filthy Velcro strip dangling desperately onto the mop. 

Embarrassing wouldn’t you say? It’s funny to think about now. But at that point, I felt there was nothing more I could do. I just gathered my items and left.

Before I could even pull off, I just sat there and thought about how many other things I probably needed to fix in my business. 

It may be a little embarrassing to admit that you allowed these things to happen. But we all have things going on outside of our work that kind of carry into our work life sometimes. 

Oftentimes we’re working in a stressed manner. We’re working in a depressed state. Some of us may be working on empty.

And a lot of times when we’re in the rat race, we don’t stop to take time and think about how we can improve our business. Owners who also work in their business, and are essentially self-employed, experience this.

However, don’t feel discouraged if this is you.  It just takes making the conscious decision to start making the necessary improvements.

Although you shouldn’t be ashamed, you should take action once you notice there’s a problem. 

Now, if you’re new to the cleaning game, you may not know if it’s time for your small cleaning business to have a revamp. Here are some telltale signs it may be time for a change. 

1. Your towels, tools, and equipment are worn out. 

First, take the time to go over all of your towels, tools, and equipment to see if anything needs to be replaced or fixed. Are your towels old and worn out with holes and tears? Are they discolored or appear filthy?

It may be in good practice to learn how to clean and maintain your cleaning rags to ensure they will hold up.

Second, check the wires on all of your electrical equipment and make sure no loose wires are hanging out. Are all of your spray bottles labeled and working?

2. The cleaning Industry has advanced & new techniques and products are being introduced. 

Making sure you’re keeping up with today’s cleaning practices is crucial to keeping up with industry standards and advancements. Have things changed in the cleaning industry since you first started? Are you keeping up with compliances and regulations? 

There seems to be a growing trend in eco-friendly products and water-saving equipment. Are you offering an eco-friendly cleaning option for your clients?

Additionally, If you have employees, do you need to update your scheduling software or client management systems? Do you follow up with your clients to get feedback on your work? 

These are all great questions you can ask yourself when deciding whether or not your cleaning business needs a makeover.  

3. You’re getting more clients or expanding your workload. 

Having more work often means you’re using up more of your products. when you complete more jobs, your tools and equipment are being worn and torn at a quicker pace. You also may need to hire employees to be sure you can accommodate your growing clientele. 

For you to get a full, roundabout picture of how your business looks as a whole, you need to assess your current setup. Here how:

1. Take inventory of all the tool supplies & equipment. 

Make a complete list of everything you have, and the quantity. 

2. Monitor your employee’s current performance & efficiency. 

If you’re the owner-operator, monitor your performance and efficiency. Take note if there’s anything that needs to be improved.  For example, If it takes you too long to clean the bathroom, you can start and brainstorm ideas to make the job quick and efficient. Are there any tools or supplies that could make cleaning easier? 

3. Analyze your customers, feedback, & satisfaction 

Follow up with them to see what you can improve. Customer evaluations are a good way to do just that. Also, seeing things from your client’s perspective could bring good insight into what’s really going on with your business. 

Researching may seem like an overwhelming task, especially if you feel like you haven’t been living in modern times for a minute. But it may be easier than you think. Here are some different ways you can research the cleaning industry for new tools and procedures.

1. Stay in tune with the latest cleaning trends Industry Publications and Journals: 

By subscribing to reputable cleaning industry publications and journals, you’ll be previewed to feature articles on emerging trends, innovations, and the best cleaning practices. 

2. Join Online Platforms & Forums: 

Join online forums, discussion groups, or professional networks related to the cleaning industry. Furthermore, engage with others in the same profession to provide cool insight and awareness of current trends. 

3. Attend Conferences & Expos: 

Participate in industry conferences, trade shows, and expos. These events are excellent opportunities to learn about the latest products, technologies, and trends firsthand. 

4. Network

Build a network with professionals in the cleaning industry. Attend local or online networking events to exchange ideas and information about industry shifts. 

By incorporating these practices into your approach, you’ll be better equipped to stay ahead of industry trends and make informed decisions for the continued success of your cleaning business. 

Eco-friendly products are typically made from sustainable and biodegradable materials, which reduces the overall environmental footprint. “Green” products minimize harm to ecosystems, water sources, and wildlife. 

Many eco-friendly cleaning products contain fewer harmful chemicals, making them safer for both the cleaning staff and your clients’ spaces that are being cleaned. Although it isn’t a “must” to have eco-friendly cleaning products, this can contribute to a healthier indoor environment. 

Once you know everything your business is going to need, create a budget for upgrading tools. Considering factors like initial expenses, maintenance costs, and potential return on investment. 

Evaluate tools not just based on price but also performance such as efficiency, durability, and user-friendliness. 

By planning and managing your budget effectively, your business can smoothly move to better tools and equipment while making the best use of money.

Step 1: Check Your Finances – Take a close look at your money to see how much you can spend on the upgrade. If you’re a small business owner like me, it might just mean fixing a few small things without a big upfront cost.

Step 2: Decide What’s Most Important – Figure out which tools and equipment are the most crucial. Think about what you need right away and what will help your business in the long run.

Step 3: Make a Schedule – Plan when you’ll make the upgrade. Consider things like when the products will be available and when your staff can be trained.

Step 4: Explore Financing – If you need extra money, look into options like loans, leasing equipment, or getting financing from the vendor.

It’s important when making changes to your business, you inform your employees of what’s going on. if you’re the owner-operator, you don’t have anything to worry about with employees, 

But you may want to notify your customers/clients of any product and tool changes that you’ll be making.

Some clients may not want you to change a thing. It will then be up to you if you want to continue them as a client. 

Hopefully, whatever changes you decide on, your clients will be more than happy to deal with. 

Additionally, if you have a small group of employees, it may be hard for some of them to adapt to the change as well. 

As you can see, it’s better to be upfront and let your employees know about the changes happening BEFORE the change officially takes place. 

This is a good time to train your employees on any new products, procedures, and cleaning techniques. 

The last thing left to do is to evaluate and assess this whole process. Talk to your employees and customers about their feelings on the changes or upgrades that we made. 

Are the changes that you made working? Is there something else that needs changing? Do you need to go back to a prior tool or procedure? 

Now is your time to sit back and see if the changes that you’ve made are good ones. Try not to be too discouraged if you see that something not working correctly.

Focus more on the fact that you’re able to assess and determine what’s not a great fit for your company. Now you can move on and make the changes you need to. 

So, there you have it – the roadmap to elevate your cleaning business!

Remember, efficiency, sustainability, and customer satisfaction are your compass. Try not to be too hard on yourself for any mistakes you’ve made along the way. 

Assess the current setup of your cleaning business by looking at all your towels, tools, and equipment. See if any products need fixing or replacing. 

Evaluate your employees and clients to see if any changes can be made. Research cleaning industry standards and procedures, products, and tools. 

After taking inventory and creating a financial assessment, plan and budget for your upgrade. 

Lastly, evaluate and follow up with your clients and employees to see if things are running smoothly with the changes that you made. Make the necessary adjustments.

Keep in mind that This is a marathon, not a sprint. Just rinse and repeat. If you plan to be in the cleaning industry for the long hall, you’ll have a duty to continue learning, changing, implementing, testing, and so on. 

If you’re interested in cleaning product reviews or more ways to have a successful cleaning business, join our community of cleaners and subscribe to my email. Good luck on your cleaning journey!

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